Why Email Archiving Is Important

Email archiving is something that a few people do. Have you ever tried to archive your emails? It all boils down to how you want to manage your emails. For some, they prefer the whole Inbox Zero idea while others are satisfied to let their unread emails accumulate. Without worrying about the collective weight of unanswered queries or forgotten newsletters.

But email archiving Fayetteville NC goes beyond just emptying your inbox. As a matter of fact, for a lot of individuals, email archiving is an important aspect of transparent business practice and better organization. It offers several benefits when you click that archive option and you will be surprised at how simple this email management practice is once you get make it a part of your routine.

What is email archiving?

Email archiving refers to the process of getting rid of emails from your inbox and storing them in a different yet accessible location. You can do this automatically or manually depending on your preference and you can search your archived emails by keyword, contact, or date. The purpose of archiving is to provide you with a central location where you can store your emails that you don’t need direct access to. It makes sure that your inbox is clean and files and attachments are safe.

Why archive your emails?

There are a few things you need to consider when it comes to email archiving. Many people use this function whenever they would like to clean their inbox without having to delete emails. This could be particularly useful if you do not want to sort old emails but don’t want to see a cluttered inbox either.

Other people use email archiving for legal protection and compliance or to make sure that data is not accidentally lost or deleted. This function allows essential attachments and emails to be stored safely in a different folder, which can be referred back to later or deleted when no longer required.

What are the benefits of email archiving?

1. Cleaner inbox that’s easy to manage

• You’ll regain control of your inbox.
• Archiving allows you to remove the email from your inbox and moving it to the archive folder.
• Future reply to these emails will move the archived emails back to your inbox.
• Helps you draw a line underneath completed tasks.
• An integral part of best business practices.

2. Never lose important data again

• Email archiving lets you keep a record of all sent and received emails.
• You’ll always have a copy of your emails and their attachments.
• Important documents and data are stored safely in a different folder.
• You’re less likely to delete or lose important emails.
• You can easily access the digital copy of your important data.
• It helps improve your email security.

3. Access important data quickly

• You can open the archive folder easily whenever needed.
• You’ll be in control of your archives

4. Keeps your business compliant

• Lets you store important data while giving you easy access.
• Keeps your business data compliant

5. Protects your business from possible litigation

• Email archiving offers you a fallback for litigation discovery in case your business gets involved in any kind of legal proceedings.

How to archive emails?

You can generally archive emails with just one click and based on the kind of software you are using, this is commonly found within the drop down menus or by right clicking your mouse. Archiving is simple and quick so you can easily access the archiving features.

Where to find archived emails?

In many cases, you will find the archived emails in a separate folder that’s marked as archive. For certain apps, you may have to set up this folder ahead of time, but the process is easy. All you have to do is follow the instructions provided.

Do I need email Encryption?
https://www.spartantec.com/2020/08/11/meet-growing-need-email-encryption/

Do I need to be concerned about malware in email?
https://www.spartantec.com/2020/08/15/this-new-malware-added-an-email-attachment-stealer/

 What is a phishing scam and how do I avoid one?
https://www.spartantec.com/2020/08/20/phishing-scams-how-to-avoid/

Is email maintenance becoming a problem? SpartanTec Inc. is your local AppRiver partner. We can help you organized and, more importantly, secure your emails. In today’s cyber world email communication is not only imperative but also vulnerable. Call us today – (910) 745-7776 – to discover how we can save you time and give you peace of mind.

SpartanTec, Inc.
Fayetteville, NC 28304
(910) 745-7776
http://manageditservicesfayetteville.com

Serving: Myrtle Beach, North Myrtle Beach, Columbia, Wilmington, Fayetteville, Florence

Guide to Spam Digest

The objective of this help guide is to explain how emails that come from outside the company is processed. It also aims to describe the tools that you can use for managing your personal spam quarantine. This guide isn’t applicable to internal email messages.

To protect your company from cyberattacks and reduce the risks of getting hundreds of spam messages, all of your incoming email will be filtered by the Proofpoint Messaging Security Gateway. It is an anti-virus and anti-spam product. Proofpoint is using an advanced technique to make sure that valid emails are not improperly filtered.

How Does Email Filtering Work?

All of the incoming emails are filtered by the Proofpoint Protection Server. Depending on the policies and rules, the messages that has a virus or spam, or those that contain inappropriate content could be “scored” or deleted. In case of spam messages, the email score shows the probability that it is really a spam message. This means an email with a score of 100 means there’s a 100% chance of being spam while a score of 0 means 0% chance of being spam. Messages with high scores are quarantined while those that has a score of below 50% will be sent to your inbox.

What is a Quarantine?

The Quarantine is a place in the server where emails that may be spam are stored temporarily so that you can view and retrieve them if needed. System administrators can search for messages in behalf of the user. You can also review and take action on the quarantined email by using the End User Digest. Emails that have not been released from the Quarantine are deleted automatically after a certain period.

What is the End User Digest?

An end user digest is an email notification that says your email has been sent to the quarantine. The digest will give you a list of emails addressed to you that are kept in the Quarantine. You could check the message subject headers to get an idea of what the content is and decide what you want to do with the email. It’s also possible to receive an empty digest, which simply means no messages where stored in the Quarantine. It’s best if you still receive a Digest even if it does not contain anything so you could manage specific aspects of your email.

How To Use The Digest?

The Digest will give you the list of all the spam Fayetteville NC that has been kept in the quarantine for your account since the last update. You’ll see a list and columns that show the subject, sender, as well as the time when the email was received. Separate links are also available for completing an action on very email message.

1. Release – release the email from the Quarantine. The message will then be sent back to your normal email inbox.
2. Safelist – the email is released from the Quarantine to your inbox. The sender will also be added to the personal Safe Senders list, which means future emails coming from this specific lender will no longer be evaluated for spam.
3. Report – tells you that the email received was a false positive and shouldn’t have been tagged as spam. More training is done to make sure that similar messages won’t be caught as spam next time.

Additional functionality is provided by the other links in the Digest. They aren’t related to the messages in quarantine. These include:

• Request New End User Digest
• Request Safe/Blocked Senders List
• Manage My Account

Other Features Available For Account Management

You’ll have access to a different web interface that lets you manage safe and blocked senders list through the Manage My Account link. It also lets you change the language interface and modify your preferences.

Options under the account management page include:

• Profile – settings and language preferences
• Lists – tools to manage safe and blocked lists

Links Under Profile Option

1. Save
2. Request Digest
3. Refresh

Settings Under Profile Option

1. Send digest with new messages
2. Send digest regardless if new messages are in quarantine or not.
3. Preferred language
4. Preferred type of spam detection

Lists Options To Manage MyAccount

It displays the safe and the blocked senders list where you could manage your list of safe and blocked senders.

Links Under Lists Options

• New
• Edit
• Delete
• Select all
• Unselect all
• Request digest
• Refresh

Safe Senders List:

Email sent from domains or addresses that are listed on the safe senders list won’t be filtered for spam but will be checked for viruses.

Blocked Senders List:

Emails coming from addresses or domains on the blocked list will be discarded immediately and you won’t receive messages from them in the future.

Warning Messages

When you click on the links in the Digest, you will see an invalid Certificate warning message.

Deleting Messages in the Quarantine

You don’t have to delete messages in the quarantine. Emails that are not released from the Quarantine are deleted automatically after 14 days.

False Positive

It is an email that was incorrectly tagged as spam. In case an email message has been identified as spam but came from a legitimate sender can be reported as a false positive.

False Negative

A false negative has been incorrectly identified as not spam can be reported as a false negative.

Spam Policy

A spam policy determines how to handle the spam sent to you. For instance, your spam could be quarantined or deleted. You can choose your own spam policy only if you have access to Manage My Account.

Audit Messages Section In The Digest

It is a section that comes up in the Digest to show that are you are a member of a group that is allowed to audit messages. As a member of a spam reporting group, you can help improve the process involved in identifying spam by reporting false negatives for further checking.

Are you concerned with the security of your emails? SpartanTec Inc.provides you with peace of mind. We are your local SecureTide provider. Contact us today for an assessment of your email protection.

SecureTide™ Features & Benefits:

• Real-time protection from today’s IT threats
• Simple implementation
• No hardware or software installation
• Inbound and outbound email protection
• Daily Held Spam Reports
• Disaster email recovery service included*
• 99-percent effectiveness in blocking viruses and spam
• Phenomenal Care™ from our US-based team, 24 hours a day, every day

SpartanTec, Inc.
Fayetteville, NC 28304
(910) 745-7776
http://manageditservicesfayetteville.com

Serving: Myrtle Beach, North Myrtle Beach, Columbia, Wilmington, Fayetteville, Florence

How To Meet The Growing Need For Email Encryption

During the earlier days of email, computer users welcomed the new technology due to the freedom it offered. You can say anything you want regarding any topic and at any length. But when the world came to realize that these email messages lived on forever, the importance of protecting the integrity and security of all online correspondence through email encryption became much more prevalent.

These days, there’s a growing need for email security. If your company is sued, you will be required by the Federal Rules of Civil Procedure to provide the electronic communication be produced as evidence within 99 days. And based on the kind of industry you’re in, the government may require other specific protocols.

Dealing with the IT stresses of these requirements and regulations could be onerous for SMBs, which are always facing constraints in both resources and time. That’s the reason why strong email security services are important, especially when they include all the bases such as rapid discovery, access, recovery, and archiving.

Apart from that, because electronic communications are essential for most businesses, an in-depth email solution must include:

1. Required encryption to protect sensitive information from disclosure.

This will satisfy the privacy needs of your business and clients. It will also keep you compliant with state and federal regulations while, when adhered to properly, will protect you from possible penalties and legal action.

2. Automated administrative processes that will presecreen communications.

Since basic content filters will not catch everything, and even if they can, they are most likely not that well-versed when it comes to the languages of certain industries.

3. Evolving functionality to meet your company’s mobility needs.

The staff of small to medium-sized businesses average about three devices for each individual. It will need a fresh approach to meet those needs so that your staff could remain connected, anywhere and anytime, while still retaining the needed security levels.

4. Strong search and archiving functionality

Some practices could be subpoenaed or audited regularly, requiring that all emails sent within a specific period should be produced when necessary. This means you need to have email encryption Fayetteville NC. Your email should also be protected, searchable, and archived.

Are you worried that your email is not as safe as it is supposed to be? Are you concerned that it doesn’t meet industry, state, and federal regulations? Call SpartanTec, Inc. now and know more about our email security solutions.

SpartanTec, Inc.
Fayetteville, NC 28304
(910) 745-7776
http://manageditservicesfayetteville.com

Cities Served:
Fayetteville, Spring Lake, Hope Mills, Dunn, Aberdeen, Southern Pines, Pinehurst, Sanford, Clinto

Bringing Endpoint And Firewall Together

Bringing endpoint and firewall together is an idea so simple it’s revolutionary

As the information security industry matures, we’re beginning to come to terms with the reality that there is no such thing as perfect prevention. Conventional wisdom in information assurance tells us to assemble best-of-breed network and endpoint components into arrays of controls that will provide some reasonable measure of defense in depth. While the practice is correct in its ingredients, the recipe is lacking.

Until now, unmediated coordination between protection at the physical or virtual network layer, and the endpoints that make up those networks, hasn’t been possible. IT and security professionals pay a price for this every day: missed cues that might have prevented or detected an attack; delays in responding to and mitigating a detected threat; an abundance of alerts with unknown relevance or outright irrelevance; and difficult, time-consuming investigations that often lead nowhere.

The missing recipe is synchronized security – enabling meaningful and contextual exchange of information between the familiar ingredients of endpoint and network protections.

The benefits of synchronized security can be broken down into two camps, each reinforcing the other. First, it improves protection by automating and coordinating the response to detected threats across assets. Second, it increases operational efficiency by shedding light on the five “Ws” of a threat (what happened, why did it happen, where, when, and by whom?), streamlining investigation.

Without synchronized security , information system controls don’t talk to each other, so they can’t work together to react to threats.

For example, if a firewall sees an outbound connection or a DNS lookup to a suspected command and control IP or domain, the best it can do is block the connection and alert the admin. The alert might contain an IP address or perhaps even the logged-in user, but it will not contain information about the offending process. Meanwhile, the endpoint remains infected, posing a risk to the business until manual intervention.

Likewise, firewalls Fayetteville NC are typically blind to what’s happening on endpoint devices. Runtime behavior analytics on an endpoint might identify and block a malicious process, prompting a need for investigation and cleanup. Until that cleanup is complete, however, the firewall is ignorant of the threat. The compromised system can freely communicate out to the Internet or to other sensitive systems.

Our approach to synchronized security involves a secure communication channel between the Sophos endpoint and network controls that we call the Sophos Security Heartbeat.

Now, when the firewall detects malicious traffic, it notifies the endpoint. The endpoint agent responds dynamically, identifying and aggressively scrutinizing the suspect process. In many cases, it can automatically terminate the process and remove the residual components of the infection.

Endpoints, for their part, report their current “security health” status to the firewall on an ongoing basis. When the security health is degraded – as in the case of a runtime detection awaiting investigation – the firewall applies an appropriate policy to isolate or restrict that endpoint.

This inter-product communication also boosts operational efficiency, particularly when it comes to investigating incidents.

One of the biggest challenges IT departments face is connecting the dots between isolated events and alerts. When a firewall detects malicious traffic from an endpoint, it’s typically reported in connection with an IP address. As the investigator, you must then connect the IP address to a particular user and computer. This might, for example, include reviewing DHCP or dynamic DNS records and querying an inventory or IP address management database.

From there, the real challenge begins: conducting a time-consuming analysis of the endpoint in question, attempting to correlate the network traffic seen by the firewall with a particular process. If you’re lucky, you might find the process still active with a simple netstat or lsof command. Much of the time, though, the process has terminated or severed its network connection, making it that much more difficult to identify the threat.

Synchronized security automates the process of connecting the dots. When the firewall shares what it has detected in real time with the endpoint, the endpoint agent immediately traces the traffic to the suspect process. That information, along with the computer name and username of the logged-in user, is communicated to IT and to the firewall. What might have required hours or days of analysis is fully automated and reduced to seconds, allowing incident responders to focus on resolving the threat instead of finding it.

While I’m proud of what we’ve done at Sophos to start the ball rolling, I’m even more excited about where we’re headed. From analyzing risky user behavior across the endpoint and the network to spotting statistical anomalies in endpoint traffic, the firewall – and soon our other networks devices – will know as much about what’s happening on the endpoints as it does about itself. And both will be able to act accordingly.

Synchronized security will also involve other control points that until now have been all too discrete. Soon we’ll be able to use encryption and endpoint protection together to isolate sensitive data based on the security health of the device, or even a specific process. And mobile devices, cloud-based gateways and sandboxes will all join the endpoint and the firewall in an interconnected, synchronized security system that is far more than the sum of its parts.

As Jon Oltsik, principal analyst at Enterprise Security Group says, “Integration is the new best of breed.”

I would modify that statement slightly: practical integration is the new best of breed. The vast majority of businesses struggle today to keep up with security. Money, well-trained staff, and time are all in short supply. Everyone might desire the promised benefits of a SIEM, but not everyone can afford to own or effectively operate one. Done right, synchronized security can be the solution, creating better protection with less cost and complexity than a hodgepodge of point products.

At its heart, I’ve described a simple concept: make products talk to each other and respond automatically. It makes you wonder why it hasn’t been done until now with endpoint and network security. As it turns out, though, it’s quite hard to bring these ingredients together in a way that makes sense. That’s why synchronized security is revolutionary.

After so long, we’ve finally delivered a better recipe.

Call  SpartanTec, Inc. now and let our IT experts set up the most suitable and effective cybersecurity measures for your business.

SpartanTec, Inc.
Fayetteville, NC 28304
(910) 745-7776
http://manageditservicesfayetteville.com

Cities Served:
Fayetteville, Spring Lake, Hope Mills, Dunn, Aberdeen, Southern Pines, Pinehurst, Sanford, Clinto

Reasons Your Small Business Need Managed IT Services

All business leaders appreciate the crucial role that modern technology takes on in the corporate world. After all, there is a little chance of remaining relevant and competitive in the fast evolving market these days especially if you do not have the appropriate blend of technology on your side. However, the technology could also wind up working against you, especially if you don’t have a dedicated IT team to select, execute, and maintain the appropriate systems and then align technology with your company’s operational goals. It’s been revealed that about 84% of all digital strategies fail because of a glaring disconnect between everyone else and the IT people, usually because of the technicians who find it difficult to communicate their offerings in basic terms. But this gap can be bridged with the help of managed IT services provider.

MSPs offer customized IT services to small and medium sized companies that likely cannot afford to have their own in-house IT departments. Thye provide technology as a service, usually through the cloud, which also improves accessibility and security, and makes sure that everything is always updated. So, an MSP will serve as your outsourced IT team but the price you’ll pay won’t be that expensive.

Why You Need Managed IT Services

Employees Spend Less Time Fixing IT Issues

There are some faster ways to crush productivity and motivation than by winding up in a situation wherein your staff are spending their time doing things that are not relevant to their job. Your employees need to be doing what you are paying them to do and not wasting their time on things like technology, which should be helping them in the first place and not hindering them. If this situation is too familiar to you then you definitely need to get managed IT services Fayetteville NC.

Your Business Won’t Outgrow Its Technology

So, you have been using your current IT systems for several years. Maybe your staff have become used to them, too, even if they have problems more often that you want. But outdated technology is the enemy of any growing business. In case your current systems are finding it difficult to keep up, then it is about time to switch to a more scalable infrastructure that will grow with your business or if needed, lets you to scale back when necessary.

Working with a provider of managed IT services like scalable cloud services will help improve cost efficiency. Moreover, several cloud infrastructures offer robust integrations with current systems so that your staff do not need to be trained again on how to use another set of applications.

Enjoy The Advantages of Workforce Mobility

Are employees still working the usual nine to five hours? Thanks to modern technology and the changing habits of consumers on the workplace, businesses are now enjoying unprecedented mobility and flexibility. With the help of a managed service provider, your workloads can be moved to the cloud and offer employees access to information and systems they require for work regardless of where they are and what device they are using. That means they can work from home or just get a head start on their day’s work while commuting. Additionally, there are some better methods to motivate your employees and boost their satisfaction.

Your Data and Systems Are Secured

Clients trust you with their personal data so you cannot afford to allow security to take a back seat. Some of the favorite targets of hackers are small and medium sized business owners because they do not have enough security controls that large enterprises have, but still control confidential data and information.
For the sake of security and compliance, you require a strong, enterprise grade infrastructure that only huge firms can afford. Fortunately, managed service providers or MSPs have attained an economy of scale that lets them to provide a similar level of service and quality to far smaller businesses, too.

At SpartanTec, Inc., we believe that technology must empower businesses than ruling over it. Let us take care of all your computing needs so you can focus on the more important aspects of your business.

SpartanTec, Inc.
Fayetteville, NC 28304
(910) 745-7776
http://manageditservicesfayetteville.com

Cities Served:
Fayetteville, Spring Lake, Hope Mills, Dunn, Aberdeen, Southern Pines, Pinehurst, Sanford, Clinto