SpartanTec, Inc. Fayetteville: Why Email Archiving Is Important

Email archiving is something that a few people do. Have you ever tried to archive your emails? It all boils down to how you want to manage your emails. For some, they prefer the whole Inbox Zero idea while others are satisfied to let their unread emails accumulate. Without worrying about the collective weight of unanswered queries or forgotten newsletters.

But email archiving Fayetteville NC goes beyond just emptying your inbox. As a matter of fact, for a lot of individuals, email archiving is an important aspect of transparent business practice and better organization. It offers several benefits when you click that archive option and you will be surprised at how simple this email management practice is once you get make it a part of your routine.

What is email archiving?

Email archiving refers to the process of getting rid of emails from your inbox and storing them in a different yet accessible location. You can do this automatically or manually depending on your preference and you can search your archived emails by keyword, contact, or date. The purpose of archiving is to provide you with a central location where you can store your emails that you don’t need direct access to. It makes sure that your inbox is clean and files and attachments are safe.

Why archive your emails?

There are a few things you need to consider when it comes to email archiving. Many people use this function whenever they would like to clean their inbox without having to delete emails. This could be particularly useful if you do not want to sort old emails but don’t want to see a cluttered inbox either.

Other people use email archiving for legal protection and compliance or to make sure that data is not accidentally lost or deleted. This function allows essential attachments and emails to be stored safely in a different folder, which can be referred back to later or deleted when no longer required.

What are the benefits of email archiving?

Cleaner inbox that’s easy to manage

You’ll regain control of your inbox.
Archiving allows you to remove the email from your inbox and moving it to the archive folder.
Future reply to these emails will move the archived emails back to your inbox.
Helps you draw a line underneath completed tasks.
An integral part of best business practices.

Never lose important data again

Email archiving lets you keep a record of all sent and received emails.
You’ll always have a copy of your emails and their attachments.
Important documents and data are stored safely in a different folder.
You’re less likely to delete or lose important emails.
You can easily access the digital copy of your important data.
It helps improve your email security.

Access important data quickly

You can open the archive folder easily whenever needed.
You’ll be in control of your archives

Keeps your business compliant

Lets you store important data while giving you easy access.
Keeps your business data compliant

Protects your business from possible litigation

Email archiving offers you a fallback for litigation discovery in case your business gets involved in any kind of legal proceedings.

How to archive emails?

You can generally archive emails with just one click and based on the kind of software you are using, this is commonly found within the drop down menus or by right clicking your mouse. Archiving is simple and quick so you can easily access the archiving features.

Where to find archived emails?

In many cases, you will find the archived emails in a separate folder that’s marked as archive. For certain apps, you may have to set up this folder ahead of time, but the process is easy. All you have to do is follow the instructions provided.

Do I need email Encryption?
https://www.spartantec.com/2020/08/11/meet-growing-need-email-encryption/

Do I need to be concerned about malware in email?
https://www.spartantec.com/2020/08/15/this-new-malware-added-an-email-attachment-stealer/

What is a phishing scam and how do I avoid one?
https://www.spartantec.com/2020/08/20/phishing-scams-how-to-avoid/